An obligatory part of each research center, society, university, etc. is participation in scientific conferences. It allows the author or group of authors to inform the scientific society about their research work, its purposes, tasks, achievements and plans for further work. At the same time, authors can receive an independent and external appraisal of their work, which often can help to find a new solution or new application. One of the most popular platforms, where such tasks can be performed, is a Scientific Conference. At the same time Symposiums, Seminars, Exhibitions, Expositions, Colloquiums etc. can be used. The best papers are to be published in conference proceedings. Thus the research papers can be published as a conference proceedings volume (hard copy or digital copy) and can be available for the wide group of readers.
Summarizing the aforementioned the conference proceedings are determined as a research studies collection around a specific research area. The topics of interest are specified in the so called “Call For Papers” (a list of conference topics). The mandatory requirement to consider the work for further publication within the conference proceedings is its oral presentation at the conference.
The conference proceedings in most cases are published after the conference was held. However, it can be published before the conference. It gives an opportunity the conference listeners to look through the papers they are interested in and to prepare questions.
The conference proceedings preparation is a task of conference editors or scientific committee. It is a group of experienced scientists who are involved in the main topic of a conference and have a lot of related publications. It is an Editorial Team of the conference. One of their most significant tasks is to find appropriate reviewers for the papers. The review (peer review) stage ensures a good quality of the conference proceedings. As a rule, it is necessary to have at least two independent reviewers for each paper and to assign them in anonymous mode. It allows to get the most equitable and conscientious appraisal and serves as a basis to accept or reject the paper. Depending on the level and status of the conference, the review process can last up to a year. It is due to the long adjustment period between author(s), reviewer(s) and editor(s) regarding the remarks and corresponding revisions. The selected papers are arranged according to the research topics into the chapters. Based on this the editorial team has to prepare the preface and compose a conference proceedings title.
At the moment conference editors have to use an additional tool for their successful work – plagiarism detection software. The scientific level of the editors and their experience, unfortunately, cannot secure against plagiarism cases. Because of a huge amount of publications, it is impossible to be in the know. Such systems find the matches between the current work and already published papers and available information on the Internet. The editors’ task is to estimate and analyze these matches and to make a decision whether it is a plagiarism case or not.
Further the editors have to agree the conference proceedings content and its order with scientific publishing company. Usually the publisher has its own scientific team and plagiarism detection software to carry an independent internal review. A compromise between reviewers, editors and a publishing house can guarantee the high scientific level of the conference proceedings.